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Warehouse Administrative Assistant (OR)

This position is responsible for a variety of duties in relation to inventory, shipping and receiving. Responsible for collecting paperwork and recording all inbound freight as well as producing documentation for outbound freight using the company ERP system.  Also responsible for physically receiving, storing, and pulling of products using a forklift. Ensures and maintains proper inventory records and stock rotation. Pre-employment drug screening is required.

Core Values

  • Respect: Respect coworkers, customers, vendors and self. Shows respect for processes and methods related to job functions and company.
  • Integrity: Demonstrates integrity in work, professional relationships, processes and methods related to job functions and company.
  • Excellence: Demonstrates excellence in all areas of work including processes methods, relationships and professionalism.
  • Innovation: Demonstrates innovative solutions in job functions, methods, ideas, devices and company.

Job Specific Responsibilities

  • Ensure accurate, up to date records of inventory using ERP software.
  • Maintain ongoing accurate records of inventory through inventory cycle counts.
  • Issue inventory status reports as required.
  • Safely operate forklift in accordance with state and federal laws and company policies.
  • Regular attendance and timeliness.
  • Creates warehouse tags for pallets/cartons/pieces received into the warehouse
  • Handles the packing list and/or bill of lading for all product received into the warehouse
  • Accurately documents any exceptions to the receipt of product, within 24 hours or before (damages, shortages, overages, etc.)
  • Uploads clear, accurate pictures associated with damage, into database.
  • Communicates any receiving issues and/or discrepancies to the Site Manager and team.
  • Scans all packing lists/BOL into database and updates the naming convention.
  • Attached the receiving packing list/BOL to the assigned project in database
  • Updates product locations in database and changes status in database as required (ie: Product pulled, pending receiving, etc.)
  • Receives product pulls for project deliveries
  • Prints pull request containing the locations, number of pallets, product and any partial pull documents.
  • Reviews and prints load plan when required
  • Received and supports the processing of product returned from the field.
  • Conform with and abide by all regulations, policies, work procedures and instructions.
  • Follows and complies with all company safety and security policies/procedures.
  • Other duties as assigned.

Knowledge, Skill & Experience

  • High School Diploma or GED preferred.
  • Reliable, dependable, respectful, and accountable.
  • Strong interpersonal and communication skills
  • Proficient written communication ability.
  • Forklift training and current certification.
  • Knowledge of materials and supplies.
  • Ability to follow through assignments with a minimum of direction.
  • Computer literate.
  • Basic arithmetic.
  • Ability to multitask and prioritize duties.
  • Must be detail oriented.
  • Able to complete work in an efficient and timely manner.
  • Able to consistently arrive to work and be on time.

Physical Description

  • Typical Working Conditions
    • Outside environment.
    • Exposure to the elements.
    • Warehouse environment.
    • Exposure to hazardous materials.
    • Exposure to natural temperature fluctuations.
    • Exposure to varying noise levels.
    • Exposure to air particulates.
    • High levels of equipment traffic.
    • Exposure to moving machinery.
  • Equipment Used
    • Inventory tracking equipment.
    • Forklifts.
    • Pallet jacks, electric and manual.
  • Essential Physical Tasks
    • Must occasionally lift approximately 60 lbs.
    • Must stand for extended periods of time.

Please Note

FoxFarm Soil & Fertilizer Company is an equal opportunity employer dedicated to an alcohol and drug free work environment. Pre-employment drug screening is required. No phone calls please.

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